Being a steward at TG19 is first and foremost about being part of a team and serving the delegates! Of course it’s also about making sure the event runs smoothly and that all the facilities that delegates expect are up and running. You will work as part of a team in various venues across the site but also get some down time to enjoy the weekend and get along to some sessions. All stewards need to camp on site during the event and be able to arrive no later than 6pm on Thursday 20th June in order to register on site, meet the team leaders and your team and cover site induction and briefing, this will be followed by a BBQ with the wider team and some time to get to know each other. You also need to be prepared to stay beyond delegate departures until at least 3pm on Sunday afternoon.
There are five elements to the Stewarding Team: General, Venue, Hospitality, Catering and Night. Each team operates under Venue or Site Team Leaders with oversight from the Chief Steward and the Event Control Team. Further details on these teams are below.
The shifts you work will depend on which of team you are in, but you will have some time off to yourself, to attend some of the meetings or seminars each day. Of course, we have to be a bit flexible about timings, as tasks often depend on the unknown - and the weather – but you will generally know in advance what time you are on and off duty. During arrivals and departures, the Stewarding Team needs to respond to a whole range of demands and working hours can be expected to be slightly longer.
In return for this you get
Although this is very much a working holiday, we want to ensure you have opportunities for spiritual and emotional development/support whenever it is needed. To that end we will have Team Pastors who will be dedicated to the stewarding team. These guys will be available to chat with you confidentially about anything that is affecting you. Our team briefings will include a time of worship and prayer and we'll share communion together on Sunday morning. If you are a church or mission leader and would like to apply to also be a Team Pastor you will have the opportunity to do this during the application process.
This team covers all the site including main venues and involves assisting in any way to help things run smoothly, between 8am and around midnight. Stewards need to be polite, friendly and outgoing, good at communicating clearly, calm under pressure and able to be assertive if necessary.
All General Stewards work shifts and will rotate through the different shift times and venues. Different duties are covered on each shift, so this system gives everyone variety, as well as ensuring that duties are fairly distributed.
You're likely to be involved in traffic direction, car park management, helping delegates move their kit from the car parks, checking wristbands, assisting with the unlimited tea and coffee, looking after inflatables or keeping venues running. You may also need to interface with the professional event teams we have on site supporting marquees, toilets, showers, water and waste. You will probably spend most of this time standing or walking – and you will be outside (whatever the weather), so warm clothing, waterproofs, and sturdy footwear are essential. You may also be needed to lift or move heavy equipment or resources - please tell us on your application if this is an issue for you.
The Venue Team will be a smaller team than General Stewarding that will support a specific venue (either Main or Mess Tent) once the site opens for delegates. In addition to the requirements of General Stewarding you must have stewarded for The Gathering at least once before, there is less requirement for lifting and moving heavy items on this team but please tell us on your application if this is a problem for you. Due to the smaller size of this team applicants will be selected based on experience. We may allocate you to a General team alongside or instead of a venue.
This team assists our catering and CVM tent team leaders in ensuring the venues and facilities used by those working at The Gathering are clean and kept supplied. The workload on this team is lighter than General Stewarding and as such is really aimed at those who want to offer their time but can't cope physically with the larger workload of General Stewarding. Again this team has shifts between 8am and midnight, however they will likely be shorter in duration than other teams. Most of your work will be in covered venues but you should be prepared for all sorts of weather conditions, including being outside and have sturdy footwear. In the event that this team is oversubscribed you may be allocated to a Venue team instead.
For this team you'll need to be able to work independently and discreetly around senior team leaders and guests who are planning or relaxing before and after sessions.
This team provides 3 meals a day for the stewarding and sports zone teams, production crew and contractors on site. Serving over 120 people per meal this team involves early starts but also an earlier finish than other teams. You’ll be working in a covered temporary venue with commercial catering equipment under the management of a team leader.
For this team you'll need to be prepared to work under pressure and follow directions well, you should have a Level 2 Food Hygiene and Safety for Catering certificate (or equivalent or higher) and be able to provide evidence of this. There may be a need for heavy lifting or moving as part of this team.
This team cover the night shift (around midnight to 8am). You will work under a Night Team Leader and, with the support of professional services, be responsible for the security of venues and the overall site. You will also be looking out for the wellbeing of delegates as well as having a few other tasks to keep you occupied and awake. You will spend periods of time outside and walking around site whatever the weather, so warm clothing, waterproofs, and sturdy footwear are essential along with personal equipment such as a head torch.
The Night Team will have an optional quiet zone to the north of the main site car park. There is no obligation for the Night Team to participate in any other stewarding tasks other than attend briefings - though you are very welcome to do so. Once you've had enough sleep you're free to enjoy the sessions and activities along with the other delegates. If there are sufficient applicants for this team shifts maybe split into Setup & Night 2 and Night 1 & Teardown.
As with many events, stewarding at The Gathering evolves over time and each year we tweak our plans a little based on feedback from previous stewards and as we get closer to the event. Some of the details above may alter due to our plans changing after you've applied or circumstances beyond our control. If this happens, we're sorry - but please bear with us.
As a team volunteer, your conduct on site is expected to be consistent with CVM’s ethos and understanding of the teaching of the New Testament. Part of this is our adherence to the Evangelical Alliance (EA) basis of faith and in submitting your team application you are acknowledging your acceptance to do the same.
As part of your application we will ask for details of a church leader to provide a reference which will include a request for summary of your character, your ability to fulfil the position applied for along with details of any personal circumstances which we should be aware of. Referees should not be a family member and should have known you for at least 1 year. For 2019 references will be taken up for all stewarding applicants.
We will hold and process information provided in your application for the purposes of stewarding at The Gathering and may contact you before, during or after the event according to mailing list preferences you provide. We use a number of 3rd party tools to do this along with in-house systems.